Audience
Who this is for
Talent teams and hiring managers using Greenhouse, Lever, Ashby, or Workable who spend hours on repetitive screening and scheduling.
You want AI to reduce time-to-interview—not replace recruiters or skip compliance on candidate data.
Challenges
Problems we solve
Resume overload
Recruiters skim hundreds of applications manually while strong candidates wait.
Scheduling friction
Back-and-forth emails delay interviews and lose top talent to faster competitors.
Inconsistent outreach
Generic messages hurt employer brand; personalised notes do not scale by hand.
ATS data gaps
Sourcing tools and inboxes do not sync cleanly to your applicant tracking system.
Context
How AI recruiting automation should work
AI classifies and summarises applications against rubrics you define—skills, location, clearance—then routes qualified profiles to recruiters with explanations, not black-box scores.
Scheduling agents propose times, sync calendars, and send reminders; outreach drafts reference role and company context with recruiter approval before send.
Mechanism
How D3Flow builds automation that ships
We map your current process end to end—triggers, data sources, handoffs, and the metric each workflow must improve. That keeps scope honest before anyone configures integrations or writes custom code.
Production workflows include error handling, logging, retries, and clear ownership. We use n8n, Make.com, Zapier, or custom APIs depending on volume, compliance, and how often your team needs to change logic.
You receive documented systems your team can run: runbooks, staging tests, and iteration sprints when volume or offers change.
Workflows
What we automate
Application triage
Parse resumes, score against job criteria, and flag edge cases for human review.
Interview scheduling
Coordinate panel availability, send invites, and reschedule on cancellations automatically.
Candidate communications
Status updates and personalised nurture for silver-medalist candidates in your talent pool.
Sourcing sync
Push LinkedIn and board applicants into ATS with deduplication and source attribution.
Integrations
Tools we commonly connect
- Greenhouse
- Lever
- Ashby
- Workable
- Google Calendar
- Slack
- n8n + LLM APIs
Outcomes
What teams typically see
50–70% reduction
Screening time
Days faster
Time-to-interview
Human-in-the-loop
Governance